AGM September 2020 – Members of the Friends of Pendle Heritage

Date: 17th August 2020 - 30th September 2020
Times: 3:00 pm - 7:00 pm
Location: Pendle Heritage Centre

Friends of Pendle Heritage Annual General Meeting 2020

Dear Member,

Due to the current Covid-19 situation in Pendle, the present social distancing measures and future uncertainty we are taking the unusual step of asking you to vote via email or by postal ballot as you would have done had you attended the AGM in person. The Charity Commission has advised that we are able to do this and have set a date of 30 September 2020 for AGMs to be held,

There are two items to vote on:

1. The Trustees
All the present Trustees have agreed to submit themselves for re-election and in the posts that they currently hold. Two Trustees, Dawn Beaumont and Barbara Smith, resigned during the year leaving vacant positions. However, all the trusteeships are open for election. Presently the positions are held by:
Chair: Gayle Wray
Secretary: Jean Hardman
Treasurer: Vacant post
Trustee: Sue Wilkinson
Trustee: Pam Worrell
Trustee: Vacant post

The above trustees have agreed to serve another term if elected

2. Changes in our Constitution
When we became a CIO (Charitable Incorporated Organisation) last year a new Constitution was set up. We now need to amend this to allow the voting system to be more manageable, and to correct a few clerical errors.

You need to read:
1. The Changes to the Constitution. We will send you a link on request.
2. The present Constitution. (FoPH CIO Constitution) available on our website is quite dry and dusty reading however, the document in 1 above sets out the facts changes and page numbers clearly.

The Trustees have come to an agreement about the required change and are giving notice that the present Trustees and those nominated will meet and hold a de facto AGM and consider your voting responses and implement your decisions on or around Monday 28th September 2020.

Voting by email only
Please put your full name in the message box then TYPE EACH OF THESE QUESTIONS OUT FOLLOWED BY YES OR NO

1 The present trustees to remain in position
2 The Changes in the Constitution to be enacted

Then send to: The Scrutineers                    PendleHeritageFriends@gmail.com

Voting by post only
Complete the voting slip below and place in an envelope with your name and signature and nothing else on the ENVELOPE.
Put in another envelope and address to The Scrutineers, FoPH Ballot,
18 Dyneley Ave. Cliviger, Burnley BB10 4JD.

As our mail shots cost us …… we are asking you to post this back to the scrutineers. To arrive on or before Friday 25th September 2020

Only when you have voted can we contact the Charity Commission and apply to change the Constitution.
After the AGM has been held we will email the Trustees’ Report and the minutes of the meeting to you. For people not on e mail these will be available at the first talk that we can hold according to government guidelines.

Chair Gayle Wray            August 2020

Tear off slip ………………………………………………………………………………………………………………………………………………………………………………………………………………………

Friends of Pendle Heritage Postal Ballot September 2020

I agree to vote for the present trustees to remain in position Yes No (please circle or tick)

I agree to the proposed changes In the constitution of the Friends of Pendle Heritage

Yes No

Signed ……………………………………………………………………………………………………… Date …… September 2020